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This suite of practical guidance documents is designed to help recruitment businesses integrate artificial intelligence (AI) responsibly.
AI Legal Resources
These documents do not constitute legal advice or templates but are issue-spotting resources to help recruitment businesses identify risks, ask the right questions, and develop tailored policies and processes. Each recruitment business faces unique risks, client requirements and operational constraints. Adapt these materials to your own context and seek professional advice before implementing any measures.
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What this guidance contains
1. Legal Considerations Factsheet
A summary of key legal risks arising from AI use in recruitment, covering data protection, equality and discrimination, bias, contractual risk allocation, intellectual property and regulatory compliance.
2. AI Policy and Guidance Notes
Guidance on developing AI policies for different audiences (internal, client-facing and candidate-facing), covering governance, acceptable use, risk controls, data handling, bias prevention, human oversight and training requirements.
3. Legitimate Interests Assessment (LIA) Guidance
Guidance on when and how to conduct an LIA for AI tools that process personal data, including the three-part test (purpose, necessity and balancing) and documentation requirements.
4. Vetting and Due Diligence Checklist: AI Tool Users
A checklist for HR, Compliance, IT and line managers to assess whether employees are using AI tools appropriately and in compliance with organisational policies and regulatory requirements.
5. Vetting and Due Diligence Checklist: AI Tool Providers
A checklist for assessing AI providers during procurement, contract negotiation or periodic reviews, covering data ownership, GDPR compliance, transparency, security and liability.
6. Vetting and Due Diligence Checklist: The AI Tool
A checklist for evaluating specific AI tools before deployment, covering data sources, accuracy testing, bias mitigation, explainability, auditability and security features.
7. Audit Questions for AI Tool Providers
A questionnaire for auditing AI providers, covering system development, governance, testing processes, risk controls, incident history and roadmap transparency.
Key AI & Legal Terminology
AI can be confusing, and the terminology does not help. We have put together a blog with the key terms used throughout this guidance suite.