How Equitas replaced manual chaos with Access Vincere Evo and Onboarded

Equitas was able to scale their business 10x in 15 months without hiring more administrative staff as our integrated recruitment platform eliminated manual compliance tracking, automated timesheet approvals, and removed weekly payroll crises. This prevented them hiring 4 additional back-office employees and allowing them to redirect £100-140K in potential overhead costs towards revenue generation instead.

Equitas is a UK-based education recruitment business that outgrew manual processes as it scaled from around 20 workers a week to between 200 and 300. As volumes increased, spreadsheets and email-based approvals created high compliance risk, heavy admin load, and constant firefighting around timesheets and payroll.

By embedding Access Vincere Evo as its core CRM and adding Onboarded, Equitas replaced manual, disconnected workflows with an integrated, automated stack. The result: tighter control of compliance, dramatically smoother payroll cycles, and the ability to scale without hiring up to four additional back-office staff.